So, when to use Notion Vaults versus another dotaking app such as Evernote, because as I have said before, I do use Evernote still for very specific functions.
So, here's how I use it.
And of course, you can build your own system, but I think this is a very effective system.
So, anything that I'm actively engaged in, actively engaged in learning through curiosity or actively engaged in through project, client activity, content creation, anything that is active in my world.
Knowledge related items, media, tools and services, anything especially media will be entered into my Vault system just as I presented this one.
Now, there are times I come across media that's interesting, it might be useful, I might want to have access to it later, but it's not relevant to anything I'm actively engaged in.
In that case, I will just dump it in Evernote.
It will be the bottomless shoebox, the endless pit of stuff.
It's much easier to go back and find it later by doing a search in Evernote than it is to look for it across the open web or open media environment and just try to remember what you saw, it's almost impossible.
But if it did dump any maybe-might-want-it-laters into Evernote, it's relatively easy to find and it's there waiting for it.
But I don't want to just flood that into my Notion Vaults because the vast majority of the time I never re-access that content and it just becomes cluttered.
I mean, the overwhelming majority of the time, how much do you save, especially in Evernote, that you never re-access?
So I just have a higher bar of what enters the Vault system in Notion and therefore it's a more valuable collection and it's actionable and it's relevant.
Evernote is the maybe-I-might-want-to-search-and-re-find-it-later, but probably won't.
So Evernote's a good bottomless pit shoebox.